A show cause notice is a very complicated document that is only used in professional workplaces i.e. companies, organizations, and government departments. It’s a notice to a particular employee or number of employees to show the cause of what they did and to explain why they did that.

Brief Description of Show Cause Notice:

It is not that uncommon or rare that sometimes employees or company personnel violate the company rules and regulations. It can be intentional or unintentional but when this happens, the company wants to listen to the employee before terminating his employment with the company or filing a lawsuit against his actions. This is just a way to give the employee a chance to explain his situation and come clear in front of his superiors.

For example, an employee doesn’t come to the office for a week or two and doesn’t inform anyone about his absence. So when he comes back, he is asked to show the cause of his lack and then he tells them that he had an accident and there wasn’t a situation to let anybody know about the accident. It is possible that there is a clear and possible explanation for each action of an employee and he should be given at least one chance to explain himself in front of the investigation committee so that the company won’t terminate his employment and he can continue his work routines once again.

Sample Show Cause Notice:

Here is the preview of this free Sample Show Cause Notice created using MS Word.

 

Here is the download button for this Show Cause Notice.

 

Elements of a Show Cause Notice:

• Name of the company or internal department
• Name of the employee(s) asked to show cause
• Date when the notice is issued
• Details of the incident that led to the show cause notice
• Date until the employee can reply to the notice
• Information about a meeting in which the employee is required to be present (optional)
• Signature of the authorized person in the HR department

Reasons for sending a Show Cause Notice:

There could be dozens of reasons why companies send show-cause notices to their employees. Still, the most important reason is to let the employee describe his situation and explain what he did and why he did it before the company terminates his employment. This is just a way to find out if the employee is really guilty or if he had no other choice other than to commit fraud or crime.

Where to find a Show Cause Notice?

It is very easy to find show cause notices online on the internet where dozens of websites facilitate the visitors with a huge list of available templates of show cause notices. Here you can choose an available one or make your own notice just by following some simple instructions. Other than that, companies and organizations prepare their own show cause notices with the help of the HR department. It doesn’t need to include high-level personnel in the preparation process but only the HR managers and assistants can prepare it and send it to the required employee(s).