Tender Notice Template – Format and Sample

by Aslam · February 9, 2023

When multinational companies and government agencies want to hire a supplier or service provider, they don’t do any market research or meetings with other companies but to save resources and time, they give an ad in the local or international newspaper regarding their needs and the details of the project. This way, the suppliers and service providers contact that company or government department and provide them with their price quotations or expected expenses of the project along with the details of the products and services they will provide. The company with the lowest prices and highest quality products wins the contract and is awarded the project. This whole process is to give tender and ask for bids. The ad published in the newspapers is called tender notice.

Brief Description of Tender Notice:

Government agencies don’t do any research in the market or meet with each supplier or service provider just to see which one of them has the lowest rates and more credibility in the market. Rather, they provide their needs in newspapers and ask for potential contractors and suppliers to provide them with their rates and after that, by analyzing all the price quotations by different suppliers, the contract is awarded to the company that has the best credibility, low rates, and high-quality products.

Elements of a Tender Notice:

It depends on each company what kind of tender notice is published and what elements added to the notice are. Usually, it includes;

Name of the company publishing the tender notice
Name of the project
Type of tender (open or closed)
Criteria for qualifying to apply to the tender notice
Details of the project
Information to send the price quotations
Date when the tender will be issued to one company

Benefits of Tender Notice:

There are many benefits of tender notices but the most important thing is that this way, the company that is publishing the notice, gets more suppliers and with the competition between more than one supplier, it also gets very good rates for the products or services. For example, a company wants to hire a construction company to construct a new building for the office and it publishes the ad in the local newspaper. This way the construction companies contact that company and provide their rates and the company with the lowest rates is awarded the contract. Another benefit of this notice is that, this way public limited companies provide useful information to the stakeholders so that there won’t be any surprises or issues in the future.

Where to find Tender Notices?

It depends on each government, private sector, and country’s rules and regulations where the tender notice is published. In some countries, these notices are published in magazines printed by government agencies whereas, in most countries, these notices are published in local newspapers, magazines, and on electronic media.

There is usually a separate page on each newspaper dedicated to publishing tender notices. On this page, you can find tender notices published by local, national, and international organizations and government agencies.

Here is a preview of a Free Printable Tender Notice Template created using MS Word,